GLOBAL SPACE DESIGN CHALLENGE BOOKING TERMS AND CONDITIONS
Global Space Design Challenge (GSDC) summer camp is operated by Global Space Design Challenge Ltd, a company registered in England (Company No. 10789489) (“we”, “us”, or “GSDC”) and whose principal place of business is Highgrove, 24 Clifton Road, Chesham Bois, Amersham, Buckinghamshire HP6 5PU
1.1 It is advised that you make your booking application as early as possible as places for your preferred course are strictly limited.
1.2 Your application for a booking on a course is an offer to enter into a binding contract with us to purchase a place on the course. Your offer is only accepted when we send you written confirmation that your application is accepted or that we are able to offer you a place on the course (the “Confirmation”).
1.3 We reserve the right to accept an application for a student whose birthday falls within 12 months of the advertised age range, if it is felt by the Directors and the parents, that the school or college in question would be the most suitable for them. We may also accept or decline your application at our absolute discretion.
1.4 At the point of our confirmation, a contract will come into existence between us and you (the “Contract”). The contract will continue until the completion of the course, unless it is cancelled earlier in accordance with these Terms.
1.5 The contract will be subject to these Terms and the booking form. We consider that these terms and the booking form set out the entire agreement between you and us in relation to the course.
1.6 Please check that the details in these Terms and the booking form are complete and accurate. If you think that there is a mistake in the Terms or the booking form or that they do not contain relevant information that you are relying on, please notify us and ask us to confirm any agreed changes in writing before you submit your application.
3 UK Contact Data
3.1 If you will be accompanying a student who is travelling from overseas, we may need to contact you in the two weeks prior to the course starting. You must include your contact details in the UK when you submit your application.
3.2 You should wait to receive our confirmation before making any travel arrangements. We will not be responsible for any travel or accommodation costs you incur if we have not sent you confirmation.
4 Course Fee and Payment
4.1 The fee payable is published on our website
4.2 The fee is payable in British pounds (GBP).
4.3 Confirmation of a booking is subject to a deposit of £500, due within 7 days of receiving the invoice.
4.4 The balance of fees is payable by no later than 15th May 2017. Any booking made after this date must be paid in full within 7 days of invoice.
4.5 No course payment should be made to GSDC until you have received either our invoice or a Unique Statement Number and confirmation of a place on the course.
4.6 If for any reason we cancel or reject your booking, we will refund to you any fees you have paid within 14 days of cancellation or rejecting of your booking.
4.7 If you do not pay the fees in accordance with these Terms you will not be entitled to start the course.
4.8 Fees can be paid by the following methods:
4.8.1 Paypal or online by using your credit or debit card. There will be an additional 2% charge to cover charges; or
4.8.2 By bank transfer. There will be an additional charge of £15 to cover international bank charges (bank transfers made within the UK are exempt from this additional charge). Please ensure you provide a transaction reference number and include your Unique Statement Number on all bank transfers.
4.9 Our bank details for the purpose of paying the fees are available on the statement issued to you along with confirmation of a place on the course.
5.1 You have a right to cancel your booking within 14 days (the “Cancellation Period”) without giving any reason. The cancellation period will expire 14 days after the date of our confirmation.
5.2 All cancellations must be made in writing and take effect from the date we receive such notice. Where a cancellation is made more than 30 days prior to the arrival date, there will be a refund of all course fees paid, minus the course deposit (£500). Where a cancellation is made less than 30 days prior to the arrival date, there will be no refund, except in the case of valid visa refusal (see details below). Where a booking is amended less than 30 days prior to the arrival or after the arrival date, there will be no refund for any missed course attendance.
5.3 Notwithstanding the above, we may cancel a course no later than 10 working days before the course starts if there is low demand for the course in which case you will receive a refund of the fees.
5.4 We may cancel your booking if an event outside our control prevents us providing your selected course, in which case we will refund any fees paid in accordance with clause 4.6 above.
6 Payment of Refunds
6.1 If you become entitled under these Terms to receive a refund then:
6.1.1 refunds will be paid in GBP and we will not be responsible for any losses you suffer as a result of currency exchange fluctuations or exchanges;
6.1.2 we will endeavour to pay refunds by the same means as you paid the fees.
7 Visa Support & Visa Refusal
7.1 It is your responsibility to determine how far in advance you need to apply for a visa, and to allow sufficient time to obtain a visa.
7.2 Should a student require a visa to travel to the UK, we will, upon receipt of the deposit payment (or receipt of full course fees if booking is made after Monday 15th May) issue a Visa Support Letter for a Short Term Study (Child) visa application. Please note we require a copy of the student’s passport and visa.
7.3 If the Short Term Study (Child) visa application is refused, then provided we receive a valid visa refusal letter, a full refund will be issued, less a £200 administration fee. No refund will be given in the instance where one or more of these criteria is not met:
- a) The visa application must be made with sufficient time prior to the arrival date to allow for the length of application time as indicated by UK Visas and Immigration (UKVI)
- b) All necessary documentation must be provided as indicated by UK Visas and Immigration (UKVI).
- c) The parent/guardian must be able to demonstrate that all necessary steps were taken to obtain the correct visa.
7.4 We reserve the right to cancel a booking if a copy of the visa has not been received 4 weeks before the course start date.
8 Student Obligations
8.1 The student attending the course agrees to:
- a) maintain an immigration status that entitles them to undertake the course,
- b) attend all classes and course sessions regularly and on time;
- c) ensure they have a level of spoken and written English sufficient to allow participation on the course;
- d) refrain from using any audio or visual recording equipment during classes or practical sessions; and
- e) comply with our health and safety rules and our course rules (as set out below).
9 Course Rules
9.1 We expect and hope that all students registered with Global Space Design Challenge Ltd will have a summer to remember and make every effort to show respect at all times to fellow students and members of Global Space Design Challenge Ltd staff.
9.2 The course rules outlined below are designed to ensure that all the students and staff of Global Space Design Challenge Ltd are able to enjoy the summer free from any unpleasant, intimidating or aggressive behaviour and in safety.
9.3 The breach of any course rule stated below may result in dismissal from the course. Furthermore, any student who breaks the law or displays aggressive, intimidating or racist behaviour will face instant dismissal from the course. Should a student face instant dismissal, the student will be withdrawn from the course with immediate effect and will need to return home at the parent’s expense at the earliest possible opportunity.
- a) Students are expected to follow the itinerary, attend all meals and arranged activities and excursions provided.
- b) All damage to property, equipment and rooms will be charged to the student.
- c) Gratuitous or wilful damage to Global Space Design Ltd property or college, public property or other students’ property may result in dismissal from the course.
- d) Theft or suspected theft of Global Space Design Ltd or college equipment or another student’s possessions may result in dismissal from the course.
- e) Consumption or possession of alcohol by students of any age is not permitted and will result in dismissal from the course.
- f) Drug-taking or possession of drugs including Psychoactive Substances (in the UK formally known as legal highs) will result in instant dismissal from the course.
- g) Smoking is not permitted in any of the college buildings or in the grounds of the college.
- h) Racist or intimidating behaviour towards another student or member of staff will result in dismissal from the course.
- i) In the college accommodation, girls and boys may only mix in the designated recreation areas.
- j) Any student who leaves their accommodation after lights out may be dismissed from the course.
- k) Personal mobile phones must be turned off during all lessons and scheduled activities.
- l) Global Space Design Ltd reserve the right to search a student’s room if it is suspected they are breaking any of the course rules.
10 Promotional Materials
10.1 At the discretion of the Global Space Design Challenge Principal, photographs or videos may be taken of the students on the course. Global Space Design Ltd reserves the right, unless we are advised to the contrary by the parent/guardian in writing, to use these photographs or video clips as part of future Global Space Design Ltd promotional material.
10.2 Global Space Design Ltd reserves the right to use any feedback received in the format of a letter, email or end of course survey from parents, guardians and/or students in any future marketing or promotional material, unless otherwise stated by the parent.
11 Visiting a Student
Parents, guardians and friends are welcome to visit students on a summer course. 24 hours’ notice must be given in writing, prior to any visit to the summer school. If a student is to be taken out of the school or out of the care and responsibility of our staff during an excursion, the parent or guardian must provide written permission by signing an absence form.
12 Travel Arrangements
All travel details need to be confirmed in writing as to any changes that may occur. The cost of excess baggage is entirely the responsibility of the student and Global Space Design Ltd will not pay this charge under any circumstances. Please check the airline’s policy before travelling.
All students attending a course with Global Space Design Ltd must have comprehensive travel insurance.
14 Liability & Changes
14.1 Global Space Design Ltd has public liability Insurance. Nothing in these terms and conditions shall operate to exclude any liability of Global Space Design Ltd for personal injury or death caused by the negligence of the company or those employed by the company.
14.2 The details of the programme have been published in good faith. We reserve the right to make any changes or alterations to any aspect of the course, in the event of unsuitable weather conditions or other factors beyond our control.
15 Data Protection
15.1 We will use the personal information you provide to us to:
15.1.1 process your application;
15.1.2 process your payment for the fees; and
15.1.3 inform you about similar products or services that we provide, but you may ask us at any time to stop using your information in this way.
15.2 We will not give your personal data to any other third party except that:
15.2.1 we may share your personal data with other companies in the same group of companies as us; and
If you have any complaints about the course, please raise this with us by contacting the Global Space Design Ltd Directors on firstname.lastname@example.org
17.1 We may transfer our rights and obligations under any booking to another organisation, and we will always notify you in writing if this happens, but this will not affect your rights or our obligations under these terms and conditions.
17.2 The agreement to provide the course to you is between you and us. No other person shall have any rights to enforce any of its terms.
17.3 Each of the paragraphs of these Terms operates separately. If any court or relevant authority decides that any of them are unlawful, the remaining paragraphs will remain in full force and effect.
17.4 If we fail to insist that you perform any of your obligations under these terms and conditions, or if we do not enforce our rights against you, or if we delay in doing so, that will not mean that we have waived our rights against you and will not mean that you do not have to comply with those obligations. If we do waive a default by you, we will only do so in writing, and that will not mean that we automatically waive any later default by you.
18 Governing Law
18.1 These Terms and Conditions are governed by the laws of England and Wales. You and we both agree to submit to the non-exclusive jurisdiction of the English courts to determine any dispute in relation to these terms and conditions.